Privacy Policy

This Privacy Policy (the “Policy”) describes how Velano Inc (“Velano”, “we”, or “our”) collects information about companies and professionals (“Business Information”), as well as any other categories of information, including personal information, through our online services (the “Services”), our website located at https://velano.io, and any mobile applications we may offer (together with the Services, the “Site”). This Policy also outlines how we store, use, and disclose that information, and explains the options available to you for managing information related to you.

I. Overview

A. What Does Velano Do?

Velano gathers information connected to B2B conferences, trade shows, meetups, and similar professional gatherings (collectively, “Events”). This includes details such as Event names, schedules, locations, pricing or fee information, website links, and other descriptive data about the Events themselves. Event-related data may also cover:
(i) organizations that sponsor or exhibit at an Event (“Event Participants”);
(ii) organizations responsible for planning or hosting an Event (“Event Organizers”); and
(iii) individuals who attend, are expected to attend, or may attend an Event (“Attendees”).

Information about Attendees may include business contact details and other professional information associated with individuals acting in a work or employment capacity—for example, name, role or title, city, region, country, employer, company size, Events linked to that individual, public speaking activities, and primary business topics associated with that person.

We make this Event and Attendee information available to our customers. These customers may use it to evaluate which Events they should sponsor or attend, and to engage with business professionals in order to support their own B2B sales, marketing, and recruiting efforts, including generating leads at Events.

B. How Can Individuals Opt Out?

You may remove your information from our database at any time by visiting the Privacy Center available on our website. Through the Privacy Center, you can also submit requests to access your data, claim your professional profile, and update or correct the information associated with you. Using the Privacy Center is the most efficient way to review, delete, or modify your information. If you prefer, you may also contact us by email at privacy@velano.io.

C. Remaining in the Database

If your information remains included in our database, our customers may reach out to you as they look to engage with professionals who participate in Events for purposes such as exchanging industry insights, pursuing learning or development opportunities, or carrying out their own B2B sales, marketing, or recruitment initiatives. Although these customers may believe their outreach aligns with your professional responsibilities or employment context, we cannot assure that you will view any such communications as relevant or of interest.

II. Privacy Code of Conduct

Beyond the limitations set out in the Terms and Conditions (the “Terms”), you may only use the Site and the Services to conduct your own business-to-business sales, marketing, recruiting, or business development activities that relate to professional conferences, events, or trade shows.

If you access or interact with any Licensed Contact (defined below), you may do so solely in line with the Terms and this Privacy Policy, and exclusively for your own professional purposes—not for any third party. A “Licensed Contact” refers to an individual’s record containing, at minimum, that person’s name or their employer or organizational affiliation, which appears in Velano’s database and is made available to customers through the Services.

You are required to comply with all applicable local, state, federal, and international laws, regulations, and rules at all times—including, without limitation, all anti-spam obligations (“Applicable Laws”). Provided a customer adheres to Applicable Laws, complies with the Terms, and pays all required fees, the customer may, during the Term:
(i) access and review the Licensed Materials;
(ii) contact Licensed Contacts in ways that are relevant to those individuals’ professional roles, businesses, or employment; and
(iii) use the Licensed Materials to identify new sales opportunities, research existing customers and leads, and otherwise analyze the data in support of the customer’s B2B sales, marketing, recruiting, or business development efforts.

You are solely responsible for ensuring that your use of the Site, the Services, and any Licensed Contacts complies with all contractual obligations and Applicable Laws. You may not, directly or indirectly, embed, integrate, or include any part of the Site, the Services, or the Licensed Materials within your own—or any third party’s—products or services. All communications you initiate with Licensed Contacts are your sole responsibility.

III. How Velano Collects Information

Velano obtains information about Events, Event Participants, Event Organizers, Attendees, and other individuals and businesses from a variety of sources. These sources may include direct submissions from Event Organizers, publicly accessible websites, data contributed by our users and customers, information licensed from third-party providers, and research conducted by our internal research team.

A. Sources of Business Information

In connection with Events, Velano makes available information about individual Attendees (“Professional Profiles”) and about organizations such as Event Participants and Event Organizers (“Business Profiles”). Business Information contained in a Professional Profile may include details such as an Attendee’s name, job or professional title, employer or affiliated organization, email address, seniority level (for example, C-suite, VP, director, or other professional roles), the Events at which the individual is expected to participate or has previously participated and the total number of such Events, speaking engagements linked to the individual, key business topics associated with the individual, company team members, phone number, company postal address, business-related mailing address, employment history, and educational background. Business Profiles may also include links to articles written by, about, or quoting the individual, as well as links to the individual’s publicly available social media profiles.

Velano acquires Business Information through multiple methods, including:

• Licensing data from third-party providers.
• Voluntary submissions from users and customers about themselves or about other individuals and companies.
• Market research activities such as surveys, interviews, and other research performed by our in-house research team.
• Direct data feeds or submissions from Event Organizers.
• Use of search and discovery technologies that collect publicly accessible information available on the web.

B. Customer Information

In addition to Business Information, Velano may collect data from customers such as:

User Information – contact details of users,
Uploaded Information – files or data customers provide to our systems,
Usage Logs – activity within our Site and Services, including device, IP, and time stamps,
Related Information – other information tied to customer use.

We use this to operate and improve Services, respond to requests, deliver support, and communicate updates. Customer Information may be disclosed:

To service providers under confidentiality obligations,
As required by law or valid legal process,
In the context of a legal dispute or corporate transaction.

We may also use anonymized, aggregated Customer Information for research, benchmarking, analytics, or service improvements.

C. Other Collection Methods

Submitted Forms: When you register, inquire, or apply, we may collect details you provide.
Professional Profile Management: Individuals can verify or update their profiles.
Integrations: Data from CRMs, marketing platforms, or other systems may be shared with Velano to match, cleanse, or enhance information.
Referrals: If you refer a colleague, we may collect their name and email for invitation purposes.
Purchases: Payment details are collected securely for transactions.
Cookies & Tracking: We use cookies, analytics, and similar technologies (see Section VI).

IV. How We Use Information

Velano may use collected information to:

Provide, maintain, and improve the Site and Services,
Verify, cleanse, and enhance business information,
Process transactions and deliver communications,
Send alerts, updates, and administrative notices,
Offer customer support and respond to inquiries,
Share news about Velano services, events, and promotions,
Monitor usage and analyze activity trends,
Prevent fraud or illegal activity,
Safeguard the rights and property of Velano, our customers, and others,
Train AI models to improve personalization and functionality,
Comply with legal requirements.

V. How Velano Shares Information

A. Disclosures of Profiles

Business and Professional Profiles may be visible to Site users, customers, and partners. Certain information may also be made publicly accessible on our Site.

B. Disclosures to Service Providers

We may share information with vendors who support payment processing, analytics, hosting, marketing, or other operational needs.

C. Disclosures to Integration Partners

Customer-directed integrations may transfer Business Information into CRMs or marketing platforms.

D. Legal and Corporate Transactions

We may disclose information:

To comply with subpoenas or law enforcement,
To protect Velano’s rights or respond to legal claims,
As part of a merger, acquisition, or sale of assets.

E. Other Disclosures

If you register for a Velano event, your information may be shared with speakers, sponsors, or partners. Testimonials or blog/forum content you submit may be visible to the public.

VI. Cookies and Similar Technologies

Velano and our providers use cookies, web beacons, and tracking technologies to improve Site performance, measure effectiveness, and personalize experiences.

First-party cookies: Support login, navigation, and user preferences.
Third-party cookies: May provide analytics, social sharing, and advertising features.
Analytics: We use Google Analytics to measure Site usage.
Web Beacons: Embedded in emails or pages to monitor engagement.

You can manage cookies through your browser. Disabling cookies may affect functionality.

VII. Your Choices

A. Managing Professional Information

You can:

Claim and update your profile via the Velano Privacy Center,
Request access to a copy of your data,
Request deletion of your profile, or
Opt out of marketing communications.

B. Business Information Updates

Authorized representatives of companies can update or correct Business Profiles through the Privacy Center.

C. Opt-Out of Communications

You may unsubscribe from promotional communications via links in messages or through the Privacy Center. Transactional or service-related communications may still be sent.

VIII. Security

Velano implements industry-standard security measures to protect data during transmission and storage. However, no method of storage or transfer is entirely secure. We strive to safeguard information but cannot guarantee absolute security.

IX. Data Retention

We retain information as long as necessary to:

Provide Services and maintain customer relationships,
Fulfill legal obligations,
Resolve disputes, and
Enforce agreements.

When no longer needed, data is securely deleted or anonymized.

X. External Links

Our Site may include links to third-party websites. Velano is not responsible for the privacy practices of external sites and encourages users to review those policies.

XI. International Users

Information may be processed and stored in the United States, Israel, or other jurisdictions where Velano or its service providers operate. Laws may differ from those in your location.

A. European Economic Area (EEA), UK, and Switzerland

Velano complies with the General Data Protection Regulation (GDPR) and applicable UK and Swiss data-protection laws. Depending on context, Velano may act as a data controller (e.g., when creating profiles) or data processor (when processing customer-supplied data).

Data subjects have rights including access, correction, deletion, restriction, portability, and objection to processing. Requests can be made via the Privacy Center or by emailing privacy@velano.io.

International transfers may rely on Standard Contractual Clauses or equivalent safeguards.

XII. State Privacy Rights (U.S.)

Certain U.S. states (e.g., California, Colorado, Connecticut, Utah, Virginia) provide residents with additional privacy rights. Depending on the law, rights may include:

Knowing what personal information is collected,
Requesting deletion,
Opting out of sales or targeted advertising,
Correcting inaccurate information,
Portability of data.

Velano does not knowingly sell or share information about children under 16.

Consumers may exercise rights via the Privacy Center or by emailing privacy@velano.io. Verification may be required.

XIII. Do Not Track

Our Site does not change its practices in response to “Do Not Track” signals. You may still control tracking through browser and cookie settings.

XIV. Children’s Privacy

Velano’s Services are not directed to children under 16. We do not knowingly collect data from minors. If you believe we have inadvertently collected such data, please contact us at privacy@velano.io, and we will delete it.

XV. Changes to this Policy

We may update this Policy from time to time. Material changes will be communicated via email or by posting a notice on our homepage before the changes take effect. Your continued use of the Services constitutes acceptance of the revised Policy.

XVI. Contact Us

If you have any questions or concerns about this Policy or our data practices, please contact us at: privacy@velano.io

Last updated: November 25, 2025